SIOUX RAPIDS CITY COUNCIL MEETING NOVEMBER 12, 2008

The regular meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, November 12, 2008 at 6:30 p.m. at Sioux Rapids City Hall. Roll call: Andrew Hasley, Brent Landsness, Keith Stoeber, Brenda Tiefenthaler, Jim Wise. Allen Sorenson arrived at 6:35 p.m. Others in attendance were Bill Ball, Kathy Evert from Iowa Lakes Corridor, Steve Lonning, Pat Reno, Larry and Valerie Small, John Tewes, Mark Younie, and Diane Teno.

Stoeber made a motion, seconded by Tiefenthaler, to approve the agenda. Ayes: all; Absent: Sorenson; motion carried.

Kathy Evert presented information on the Iowa Lakes Corridor Development Corporation.

John Tewes presented an update on the Park Board. Projects for summer 2009 include repairing dugouts at the baseball field to make them safe, installing a sink in the shelter house with a hot water heater, tree work, installing basketball hoops on the court, adding 20 more feet to the basketball court, and covers for horseshoe pits. Long term projects to be done as funds are raised include new backstops and dugouts, new bleachers, camping area to the east of the baseball field, new playground equipment for river park, plant new trees, landscape & benches around shelter house. Proposed fundraisers include a food stand for Tall Corn Days and another fundraiser this winter.

Bill Ball addressed the council regarding city spending and concerns over how well things are researched before spending money (auction for 100 First St.).

Stoeber made a motion, seconded by Tiefenthaler, to approve the consent agenda, which included minutes from the October 8, 2008 council meeting, minutes from the October 15, 2008 council meeting, minutes from the October 22, 2008 council meeting, minutes from the November 5, 2008 council meeting, accounts payable report, and October 2008 financial reports. Ayes all; motion carried.

Iowa One Call-locate request- $14.40, Mangold Env Testing-water bact & nitrate- $156.00, McDonalds Supply-coupling - $7.91, Menards-meter fittings- $26.83, Office Elements-toner/paper- $102.51, Qwest-telephone- $84.62, Rich Haldin-phone reimb- $12.50, Roling Signs-orange pickup signs- $45.00, Sioux Lumber-- $29.79, TrueNorth-insurance- $281.00, US Post Office-postage-$31.14, total-$2,641.83

US Post Office-stamps- $42.00, Walmart-cleaning supplies- $37.30, total - $11,896.49

Office Elements-toner/paper- $102.51, Town & Country-garbage fee- $3,365.00, US Post Office-postage- $31.14, total-$4,697.97

General Fund - $62,324.41, Sewer Utility Fund - $8,195.56, RUT Fund - $3991.50, Debt Service - $14,132.34, Garbage Utility Fund - $7,909.84, Trust & Agency Fund - $169.57, Water Utility Fund - $7,882.65, Valley Heights - $0, LOST - $5,147.02, Total - $109,752.89

The purchase of the Mobile Lite Radio Receiver will be discussed during city budget talks.

Stoeber made a motion, seconded by Wise, to set the city council’s public hearing for Ordinance #417, ADD NEW SUBSECTION FOR COMMUNICATION TOWERS TO THE ZONING ORDINANCES OF SIOUX RAPIDS, for the next regular city council meeting to be held on Wednesday, December 10, 2008 at 6:30 p.m. at the American Legion Community Center. Ayes all; motion carried.

A motion was made by Wise, seconded by Landsness to approve the liquor license renewal for Max & Erma’s, pending dram shop certification and state approval. Ayes all; motion carried.

A used 1.5-inch or 2-inch meter will be taken from the old water meters that the city has and will be installed at the water plant.

A motion was made by Wise, seconded by Tiefenthaler, to approve the proposal from Hunzelman, Putzier & Co. out of Storm Lake for the city’s audit for $4,430 contingent upon a maximum limit of $8,000 and satisfactory reference checks. Ayes all; motion carried.

A motion was made by Landsness, seconded by Wise, to approve the following incentive package for Lily Pad: the city will provide free water, sewer, and garbage utilities to the Lily Pad for a period of two years, with the amount not to exceed $1,000 per year. Ayes all; motion carried.

Attendance for the "Zoning, Subdivision, and Land Development Law in Iowa" seminar was discussed. No action was taken.

A motion was made by Tiefenthaler, seconded by Stoeber, to approve the closing of City Hall on the following days: Friday, November 28, 2008 (the day after Thanksgiving) and Friday, December 26, 2008 (the day after Christmas). Ayes all; motion carried.

Wise will research purchasing street light poles for Valley Heights. This project will be discussed during city budget talks.

Yard meter accounts are only allowed if a regular water meter account exists for that service address.

The time clock from the pool will be returned to City Hall for employees to begin using again.

Iowa Codification and Northwest Iowa Planning and Development will be contacted regarding services they can provide for updating the Employee Handbook.

The next regular city council meeting has been set for December 10, 2008 at 6:30 p.m. at the American Legion Community Center.

Tiefenthaler made a motion to adjourn the meeting, seconded by Landsness. Meeting adjourned at 8:10 p.m.

ATTEST: Andrew Hasley, Mayor

Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL SPECIAL MEETING OCTOBER 22, 2008

The special meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, October 22, 2008 at 6:32 p.m. Roll call: Andrew Hasley, Brent Landsness, Allen Sorenson, Keith Stoeber, Brenda Tiefenthaler, Jim Wise. Larry and Valerie Small, Jeanette Hasley, Mel Pitts, Mark Younie, and Diane Teno were also in attendance.

Tiefenthaler made a motion, seconded by Sorenson, to approve the agenda. Ayes all; motion carried.

The public hearing was held to discuss the proposed sale of property at 100 First Street. The City Clerk announced that no written objections had been placed on file. Whereupon, the Mayor called for any written or oral objections, and there being none, the Mayor declared the public hearing closed.

Tiefenthaler motioned, seconded by Landsness, to adopt Resolution 552, PROPOSED SALE OF PROPERTY AT 100 FIRST STREET THROUGH PUBLIC AUCTION. The roll being called, the following Council Members voted: Ayes: Landsness, Sorenson, Stoeber, Tiefenthaler, Wise; Nays: none. Motion carried.

Tiefenthaler motioned, seconded by Landsness, to adopt Resolution 553, CLARIFICATION OF MAYORAL AND COUNCIL RESPONSIBILITIES AS IT RELATES TO CITY EMPLOYEES. The roll being called, the following Council Members voted: Ayes: Landsness, Tiefenthaler; Nays: Stoeber, Wise. Sorenson abstained from the vote. Motion denied.

Installation of streetlights in the Valley Heights Addition was discussed. Wise will gather feedback from homeowners in that area and the project will be discussed at the next regular meeting.

A public hearing will be held on Wednesday, November 5, 2008 at 7:00 p.m. at City Hall to discuss the wastewater treatment project and the city’s Community Development Block Grant (CDBG) application. Application for the State Revolving Loan Fund (SRF) will also be pursued for this project.

Tiefenthaler made a motion to adjourn the meeting, seconded by Landsness. Meeting adjourned at 7:10 p.m.

ATTEST: Andrew Hasley, Mayor

Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL SPECIAL MEETING NOVEMBER 5, 2008

The special meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, November 5, 2008 at 7:00 p.m. Roll call: Andrew Hasley, Brent Landsness, Allen Sorenson, Keith Stoeber, Brenda Tiefenthaler, Jim Wise. Steve Lonning, Neal Kuehl, Steve Hallgren, Monica Williams, Mark Younie, and Diane Teno were also in attendance.

Stoeber made a motion, seconded by Wise, to approve the agenda. Ayes all; motion carried.

The public hearing was held to discuss the city’s application for a Community Development Block Grant (CDBG) to the Iowa Department of Economic Development to assist with the completion of a wastewater treatment project.

Steve Hallgren from Northwest Iowa Planning and Development presented the following information regarding the CDBG grant and the Citizen Participation Plan in accordance with Section 507 of the Housing and Community Development Act of 1987:

The need for the project was identified by the City of Sioux Rapids with assistance from the project engineer, Kuehl & Payer, Ltd. in order to offer the necessary and appropriate level of wastewater treatment services for residents of the community.

The estimated funding for the project will be comprised of $225,000 in CDBG assistance and $227,421.63 in local funding supported by an IDNR-Clean Water Revolving Loan and committed by the City of Sioux Rapids, which equals a total project cost estimated to be $452,421.63. Application for CDBG funding will be submitted to the Iowa Department of Economic Development by November 14, 2008. At least 52.85% of the CDBG funding will benefit persons of low-to-moderate income. The portion of the CDBG funding that will benefit low-to-moderate income persons is $118,912.50.

No persons or businesses will be displaced as a result of the recommended project. In the event that any persons or businesses are displaced as a result of the recommended project, the entities involved in the project will adhere to the requirements of the Uniform Relocation and Assistance and Acquisition Act of 1974, as amended.

The recommended project will be located within the City of Sioux Rapids and effect the city’s existing wastewater infrastructure. The nature of this proposed project will primarily include adding ultraviolet disinfection to the treatment plant effluent and replace the existing floating aerators with new efficient units to meet current water quality standards, as well as replace the existing pump equipment and controls, new pumps, and add a new magnetic flow meter to monitor the effluent to the raw waste pump station.

The hearing was then opened for public questions or comments. The City Clerk announced that no written objections had been placed on file. Whereupon, the Mayor called for any written or oral objections, and there being none, the Mayor declared the public hearing closed.

Tiefenthaler motioned, seconded by Landsness, to approve the city’s application for the Community Development Block Grant (CDBG) for the wastewater treatment project. Ayes all; motion carried.

Several engineering firms were sent a letter soliciting "Requests for Qualifications" for procurement of professional engineering services related to the city’s CDBG application for the sewer system improvement project. Kuehl & Payer, Ltd. was the only engineering firm to return a qualification packet. As a result, Steve Hallgren will send a letter to the Iowa Department of Economic Development regarding sole source procurement.

Landsness motioned, seconded by Sorenson, to approve the Community Development and Housing Needs Assessment. Ayes: all; Nays: none; Absent: Wise. Motion carried.

Tiefenthaler motioned, seconded by Landsness, to approve the city’s application for the State Revolving Fund (SRF) Loan in the amount of $436,746 for the wastewater treatment project. Ayes: all; Nays: none; Absent: Wise. Motion carried.

A motion was made by Tiefenthaler, seconded by Stoeber, to approve the Beautification Committee’s sponsorship of Tour of Homes with a total spending limit of $250 with mayoral approval and with the understanding that proceeds from the Tour of Homes be given back to the city. Ayes: all; Nays: none; Absent: Wise. Motion carried.

Stoeber made a motion, seconded by Tiefenthaler, to approve Bill Johnson as a new member of the Planning and Zoning Board. Ayes all; Nays: none; Absent: Wise. Motion carried.

Stoeber made a motion to adjourn the meeting, seconded by Landsness. Meeting adjourned at 7:50 p.m.

ATTEST: Andrew Hasley, Mayor

Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL SPECIAL MEETING OCTOBER 15, 2008

The special meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, October 15, 2008 at 5:30 p.m. Roll call: Andrew Hasley, Brent Landsness, Allen Sorenson, Keith Stoeber, Jim Wise. Council member Brenda Tiefenthaler was absent. Larry and Valerie Small and Diane Teno were also in attendance.

Stoeber made a motion, seconded by Sorenson, to approve the agenda. Ayes all; motion carried.

A motion was made by Sorenson, seconded by Landsness, to approve RESOLUTION #551, PROPOSED SALE OF PROPERTY (100 FIRST STREET) AND SCHEDULING PUBLIC HEARING. The roll being called, the following Council Members voted: Ayes: Landsness, Sorenson, Stoeber, Wise; Nays: none. Tiefenthaler was absent. Motion carried.

The council will continue contacting the Iowa League of Cities for information. However, other sources will be contacted for technical issues.

Stoeber made a motion to adjourn the meeting, seconded by Landsness. Meeting adjourned at 5:48 p.m.

ATTEST: Andrew Hasley, Mayor

Diane Teno, City Clerk