SIOUX RAPIDS CITY COUNCIL MEETING DECEMBER 12, 2012

The regular meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, December 12, 2012 at 6:30 p.m. at Sioux Rapids City Hall.  Roll call: Andrew Hasley, Brent Landsness, Sandy Mouw, and Allen Sorenson.  Council members Dennis Edwardson and Scott Haldin were absent.  Eric Boge, James, Boge, Kenny Dubois, Candy Thompson, Tim Porter, and Diane Teno were also in attendance.

Landsness made a motion, seconded by Mouw, to approve the agenda.  Ayes: all; absent: Edwardson, Haldin; motion carried.

Eric and James Boge addressed the council regarding the city’s nuisance abatement procedures and the nuisance letter that was sent to James for the property located at 103 Blake.  Candy Thompson and Kenny Dubois expressed concerns about vandalism and windows in vacant buildings getting broken.

Landsness made a motion, seconded by Sorenson, to approve the consent agenda, which included minutes from the November 14, 2012 meeting, accounts payable report, and November 2012 financial reports. Ayes: all; absent: Edwardson, Haldin; motion carried.

FINANCIAL REPORT – November 2012

GENERAL - AG PARTNERS-fuel-$1,437.25, ALLIANT ENERGY-$2,007.19, BRAD'S SERVICE-antifreeze/grease-$172.00, BRANDON TENO-tobacco compliance checks-$100.00, BUENA VISTA COUNTY-tax deeds- $126.00, CENTURY LINK- $139.98, CHRISTIAN BROS. EXCAVATING-street patching/clean ditches-$1,605.00, DATA TECHNOLOGIES-software install/license/support-$554.14, EFTPS-Fed/FICA Taxes- $1,253.97, HAWK-I ELECTRIC-work at park-$990.00, HONDO’S SALES & SERVICE-filters/chain/oil-$92.23, I&S GROUP-storm water study-$725.00, IDALS-pesticide applicator license-$15.00, IA LAW ENFORCEMENT ACADEMY-transfer MMPI-2-$15.00, IPERS-$813.31, JACK'S UNIFORMS & EQUIPMENT-clothing-$414.75, MARTHA LANDSNESS-reimb mileage-$11.10, MICHAEL WERNIMONT-reimb cell phone-$25.00, MIKE’S REPAIR-cylinder repair-$469.09, NW IA PLANNING & DEV-P&Z expenses-$131.25, PETTY CASH-tobacco compliance checks-$100.00, RANCO-repair park bathroom doors-$85.03,SIOUX FOOD CENTER-supplies-$46.67, SIOUX LUMBER-supplies-$72.41, THE DAILY REPORTER-minutes-$127.00, TIMOTHY PORTER-reimb cell phone-$25.00, U.S. POST OFFICE-stamps-$11.25, GENERAL TOTAL - $11,565.12

ROAD USE - ARAMARK UNIFORM SERVICES-clothing-$46.13, EFTPS-Fed/FICA taxes-$665.33, IPERS- $434.94, ROAD USE TOTAL - $1,146.40

DEBT SERVICE – FIRST STATE BANK-fire truck loan payment-$29,709.30, SIOUX RAPIDS FIRE PROTECTION-fire truck payment-$8,118.02, DEBT SERVICE TOTAL - $37,827.32

WATER – ACCO-chlorine-$307.80, AG PARTNERS-fuel-$80.95, ALLIANT ENERGY-$853.67, ARAMARK UNIFORM SERVICES-clothing-$13.00, BRAD’S SERVICE-truck repair-$121.50, CENTURY LINK-$46.67, CHRISTIAN BROS. EXCAVATING-water repair-$5,985.00, DATA TECHNOLOGIES-software install/license/support-$554.14, EFTPS-Fed/FICA taxes-$491.45, FIRST COOP-fuel-$87.38, HAWK-I ELECTRIC-work at tower-$1,304.99, IA ONE CALL-locate notifications-$11.70, IA RURAL WATER-2013 dues-$200.00, IPERS-$311.40, MENARDS-shelves-$29.99, RICH HALDIN-reimb cell phone-$12.50, SIOUX FOOD CENTER-supplies-$3.88, SIOUX LUMBER-supplies-$27.45, U.S. POST OFFICE-postage-$45.60, WATER TOTAL - $10,489.07

WATER METER – Carol Johnson-deposit refund-$23.37, Max Cory-deposit refund-$13.64, WATER METER TOTAL - $37.01

SEWER – AG PARTNERS-fuel-$80.95, ALLIANT ENERGY-$292.37, ARAMARK UNIFORM SERVICES-clothing-$13.00, BRAD’S SERVICE-$121.50, CENTURY LINK-$46.68, DATA TECHNOLOGIES-software install/license/support-$554.14, EFTPS Fed/FICA taxes-$491.42, FIRST COOP-fuel-$87.39, HAWK-I ELECTRIC-lift station-$385.50, I&S GROUP-storm water study-$725.00, IA LAKES ELECTRIC COOP-lagoon electricity-$1,879.40, IA LAKES REGIONAL WATER-water for lagoon-$52.10, IOWA ONE CALL-locate notices-$11.70, IPERS-$311.38, KOENIG PORTABLE TOILETS-jetting-$365.00, MANGOLD ENVIRONMENTAL TESTING-composites/training-$360.00, MENARDS-shelves-$30.00, RICH HALDIN-reimb cell phone-$12.50, SIOUX FOOD CENTER-supplies-$3.88, SIOUX LUMBER-supplies-$75.69, U.S. POST OFFICE-postage-$45.60, SEWER TOTAL - $5,945.20

GARBAGE – DATA TECHNOLOGIES-software installation/license/support-$125.39, EFTPS Fed/FICA taxes-$270.52, IPERS-$125.37, TOWN & COUNTRY-contract/recycling/rental dumpsters-$4,312.80, U.S. POST OFFICE-postage-$45.59, GARBAGE TOTAL - $5,308.42

NOVEMBER RECEIPTS – GENERAL-$4,323.37, ROAD USE-$5,857.91, EMPLOYEE BENEFITS-$429.69, EMERGENCY FUND-$50.93, LOCAL OPTION SALES TAX-$8855.77, VALLEY HEIGHTS-$0, DEBT SERVICE-$419.16, WATER-$11,328.58, WATER METER-$0.40, SEWER-$8,967.21, GARBAGE-$12,139.16, TOTAL REVENUE - $52,372.18

            A suggestion was made to ask for the Beautification Committee’s help in projects dealing with derelict buildings in town.   

            A motion was made by Landsness, seconded by Mouw, to charge $350 per month rent for the city’s building located at 213 2nd Street with renter paying all utilities, contingent upon costs of insurance.  Ayes: all; absent: Edwardson, Haldin; motion carried.

            No action was taken to approve a new member to the Board of Adjustments.

            The council took no action on abating the nuisances at the property located at 103 Blake.  James Boge agreed to call the mayor to review the city code and abatement process so he would understand the next step in the nuisance abatement process.

            A motion was made by Landsness, seconded by Mouw, to apply for a grant from the Department of Natural Resources to replace the boat ramp.  Ayes: all; absent: Edwardson, Haldin; motion carried.

            The city has obtained tax deeds for the property located at 601 Thomas and the old locker properties.  Landsness made a motion, seconded by Sorenson, to abate the city’s assessment/lien for $2305.00 plus interest on the property located at 601 Thomas.  Ayes: all; absent: Edwardson, Haldin; motion carried.

            A motion was made by Landsness, seconded by Sorenson, to have the Sidewalk Committee’s recommendations reviewed by Northwest Iowa Planning and Development Commission.  Ayes: all; absent: Edwardson, Haldin; motion carried.

            Landsness made a motion, seconded by Mouw, to approve the liquor license renewal for Whiskey River, contingent upon dram shop certification.  Ayes: all; absent: Edwardson, Haldin; motion carried.

            Approval of the liquor license renewal for Rumerz was tabled until next meeting.

            Mouw made a motion, seconded by Landsness, to approve the following address assignments for the River Valley Townhomes on Main Street:  709 Main and 711 Main for the duplex that is currently being built, 705 Main and 707 Main for the neighboring duplex that will be built in the future.  Ayes: all; absent: Edwardson, Haldin; motion carried.

The city attorney will be contacted to determine the process cities must follow when purchasing real estate.

The next regular city council meeting has been set for January 9, 2013 at 6:30 p.m. at city hall.

            Landsness made a motion to adjourn the meeting, seconded by Mouw.  Ayes: all.  Meeting adjourned at 8:20 p.m.

ATTEST:                                 

Andrew Hasley, Mayor                                                 Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL MEETING OCTOBER 10, 2012

The regular meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, October 10, 2012 at 6:30 p.m. at Sioux Rapids City Hall.  Roll call: Andrew Hasley, Scott Haldin, Brent Landsness, Sandy Mouw, and Allen Sorenson.  Council member Dennis Edwardson was absent.  Diane Waggoner, John Steen, Tim Porter, and Diane Teno were also in attendance.

Landsness made a motion, seconded by Mouw, to approve the agenda.  Ayes: all; absent: Edwardson; motion carried.

Diane Waggoner addressed the city council regarding donating money for a new boat ramp as a memorial to Scott Waggoner.  The city will contact Iowa DNR to gather information.

Landsness made a motion, seconded by Haldin, to approve the consent agenda, which included minutes from the September 12, 2012 meeting, accounts payable report, and September 2012 financial reports. Ayes: all; absent: Edwardson; motion carried.

FINANCIAL REPORT – September 2012

General - AG Partners-fuel-$1,168.99, Alliant-utilities-$4,181.11, Brad's Service-tire repairs-$34.00, BV Co. Treasurer-taxes-$622.00, BV Stationery-toner/files-$71.48,Century Link-phone-$193.50, Christian Bros.-rip rap project/seeding park-$422.00, Data Technologies-software installation-$194.53, EFTPS-fed FICA/taxes-$1,287.15, Eric Boge-reimb driveway-$150.00, Fireice Firearms-ammunition-$46.18, First State Bank-cashier’s check for background check-$18.00, Hallett Materials-cold patch-$475.86, I&S Group-storm water survey-$2,275.00, IPERS-$759.48, Mangold Environmental Testing-pool tests-$30.00, Martha Landsness-reimb mileage-$22.20, Mike Wernimont-reimb cell phone-$25.00, NWIPDC-planning & zoning-$344.20, Olson Networks-install new equip/network-$996.00, Schwan’s Sales-ice cream/pool concessions-$402.03, Sioux Lumber-batteries-$36.60, The Daily Reporter-minutes/legal notices-$201.13, Tim Porter-reimb cell phone-$25.00, TrueNorth Companies-insurance-$1,227.13, Wal-Mart-storage containers-$26.79, General Total - $15,235.36

RUT - Aramark-uniforms-$44.80, EFTPS-fed FICA/taxes-$593.96, IPERS-$397.35, RUT Total -$1,036.11

Employee Benefits – TrueNorth Companies-insurance-$1,243.43, Employee Benefits Total - $1,243.43

Valley Heights – BV Co. Treasurer-taxes-$18.00, Valley Heights Total - $18.00 

Water – ACCO-valves/rings/injector spring-$179.35, AG Partners-fuel-$32.04, Alliant-utilities-$1,892.54, Aramark-uniforms-$13.00, BV Stationery-toner/files-$71.49, Century Link-phone-$45.80, Data Technologies-software installation-$194.54, EFTPS-fed FICA/taxes-$499.90, First Coop-fuel-$130.61, IPERS-$335.20, Mangold Environmental Testing-routine tests-$190.00, Rich Haldin-reimb cell-$12.50, Sioux Food Center-cleaner-$2.79, Sioux Lumber-valve/coupler/bushing-$28.38, Spencer Hospital Clinics-testing-$12.00, St. Luke’s Center for Occupational Health-testing-$18.50, TrueNorth Companies-insurance-$1,352.08, US Post Office-postage-$45.00, Water Total - $5,055.72

Sewer – Aeration Industries International-propeller guards-$771.33, AG Partners-fuel-$32.04, Alliant-utilities-$373.85, Aramark-uniforms-$13.00, BV Stationery-toner/files-$71.49, Century Link-phone-$45.80, Data Technologies-software installation-$194.54, Dawn Mortenson-reimb-$258.41, EFTPS-fed FICA/taxes-$499.84, First Coop-fuel-$130.61, IPERS-$335.18, I&S Group-storm water study-$2,275.00, IA Lakes Electric-lagoon electricity-$2,966.28, IA Lakes Regional Water-water at lagoon-$109.41, Koenig Portable Toilets-clean lift station/jetting-$730.00, Mangold Environmental Testing-composites & grabs-$429.00, Ranco-lift station repair-$129.50, Rich Haldin-reimb cell-$12.50, Sioux Lumber-lift station repair-$90.15, Spencer Hospital Clinics-testing-$12.00, St. Luke’s Center for Occupational Health-testing-$18.50, TrueNorth Companies-insurance-$1,352.06, US Post Office-postage-$45.00, Sewer Total -$10,895.49

Garbage - BV Stationery-toner/files/envelopes-$156.37, Data Technologies-software installation-$194.53, EFTPS-fed FICA/taxes-$266.37, Harold Rowley-landfill fees-$1,780.22, IPERS-$142.64, Ranco-dumpster repair-$160.30, Sioux Lumber-primer/paint-$34.46, Town & Country-dumpster fees/collection-$4,505.30, US Post Office-postage-$90.00, Garbage Total - $7,330.19

Debt Service - $0

T&A - $0 

September 2012 Receipts - General Fund-$14,283.34, RUT-$7,409.10, Employee Benefits Total-$2,770.95, Emergency Fund-$325.92, LOST-$6,936.76, Valley Heights-$0, Debt Service-$2,682.44, Water-$7,583.04, Sewer-$10,338.58, T&A-$0, Garbage-$10,750.35, Total Receipts - $63,080.48

            The Multi-Purpose Facility Committee updated the council on their progress.  They are currently exploring three different locations for a multi-purpose facility.

            The council discussed a letter received from the bonding attorney regarding the city becoming the conduit issuer of bonds on permanent financing for the SR2000 duplex project.  If the city agrees to be the conduit issuer, there would be no liability on the city’s part, no costs for the city to bear, and no effect on the city’s borrowing limit.

            A motion was made by Haldin, seconded by Landsness, to adopt Ordinance #433, AMENDMENT TO SIOUX RAPIDS PLANNING & ZONING ORDINANCE, in presenting the second reading.  The roll being called, the following council members voted: Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson. Motion carried. 

Haldin made a motion seconded by Landsness, to adopt Ordinance #434, ADOPT SIOUX RAPIDS SUBDIVISION REGULATIONS, in presenting the second reading.  The roll being called, the following council members voted: Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson. Motion carried. 

Mouw made a motion, seconded by Haldin, to approve resolution #650, APPROVE 2012 ANNUAL STREET FINANCIAL REPORT.  The roll being called, the following council members voted: Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson.  Motion carried.

The council discussed the request for an additional street light on 8^th Street.  The city clerk will contact Alliant Energy for costs.

Haldin made a motion, seconded by Mouw, to approve the Business Appreciation Week proclamation, recognizing the week of November 12, 2012 as Business Appreciation Week in Sioux Rapids.  Ayes: all; absent: Edwardson; motion carried.

A motion was made by Haldin, seconded by Sorenson, to approve the standard business incentive package for Valley Tan.  Ayes: all; absent: Edwardson; motion carried.

A motion was made by Landsness, seconded by Haldin, to lease the vacated portion of Walnut Street between First and Second Street to Carol Hermstad for a period of 10 years, set to auto renew, for a fee of $1.00.  Ayes: all; absent: Edwardson; motion carried.

Haldin made a motion, seconded by Mouw, to approve the controlled burn of the vacant house at 411 Third Street, contingent upon approval of the Sioux Rapids Fire Department.  Ayes: all; absent: Edwardson; motion carried.

The street superintendent will be directed to close Elm Street from Sixth Street to Seventh Street.

The council clarified the business incentive credit forfeiture.  Business incentive credits are forfeited when water service is disconnected to a business due to nonpayment of utility bills.

Haldin made a motion seconded by Landsness, to go into closed session per Iowa Code 21.5 for the reason noted in section (i) “To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is considered when necessary to prevent needless and irreparable injury to that individual’s reputation…”  The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson.  Motion carried.  The city council went into closed session at 7:37 p.m. for the purpose of conducting an interview for the part time police officer position.

Haldin made a motion, seconded by Landsness to adjourn the closed session and continue the meeting in open session. The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson.  Motion carried.  The city council adjourned the closed session and returned to open session at 8:02 p.m.

A motion was made by Haldin, seconded by Landsness, to offer the part time police officer position to John Steen at a wage of $12.00 per hour, to send John to the Law Enforcement Academy, and to issue him an employment contract.  Ayes: all; absent Edwardson; motion carried.

            Mouw made a motion, seconded by Landsness, to go into closed session per Iowa Code 21.5 for the reason noted in section (j) “To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property…”  The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson. Motion carried.  The city council went into closed session at 8:07 p.m.

A motion was made by Landsness, seconded by Sorenson to adjourn the closed session and continue the meeting in open session. The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Haldin, Landsness, Mouw, Sorenson; Nays: none; absent: Edwardson.  Motion carried.  The city council adjourned the closed session and returned to open session at 8:47 p.m.

The next regular city council meeting has been set for November 14, 2012 at 6:30 p.m. at city hall.

            Landsness made a motion to adjourn the meeting, seconded by Mouw.  Ayes: all.  Meeting adjourned at 8:52 p.m.

ATTEST:                                 

Andrew Hasley, Mayor                                                 Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL MEETING NOVEMBER 14, 2012

The regular meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, November 14, 2012 at 6:30 p.m. at Sioux Rapids City Hall.  Roll call: Andrew Hasley, Dennis Edwardson, Scott Haldin, Brent Landsness, and Allen Sorenson.  Council member Sandy Mouw was absent.  Rita Schau, Tim Porter, and Diane Teno were also in attendance.

Landsness made a motion, seconded by Haldin, to approve the agenda.  Ayes: all; absent: Mouw; motion carried.

Laurie Tewes was not present at the meeting.  No decisions were made regarding renting out the city building located at 213 2^nd St.

Rita Schau addressed the city council regarding the high water usage at the dental office the past month.

Haldin made a motion, seconded by Landsness, to approve the consent agenda, which included minutes from the October 10, 2012 meeting, accounts payable report, and October 2012 financial reports. Ayes: all; absent: Mouw; motion carried.

FINANCIAL REPORT – October 2012

GENERAL - AG PARTNERS-fuel-$1,200.42, ALLIANT ENERGY-$1,951.63, AMAZON CREDIT PLAN-books/ DVD-$167.81, BRAD'S SERVICE-tires/repairs-$784.57, BUENA VISTA STATIONERY- toner/ labels/paper- $85.72, CENTER POINT LARGE PRINT-books-$41.34, CENTURY LINK- $278.95, CLAY COUNTY EXTENSION-mosquito control class-$35.00, COMPASS POINTE-prevention services-$25.00, COPPER COTTAGE-boiler repair-$501.21, DATA TECHNOLOGIES-software install-$80.70, EFTPS-Fed/FICA Taxes- $1,797.90, FIRST STATE BANK-DCI cashier check-$27.00, FOOD NETWORK MAGAZINE-subscription-$18.00, INGRAM-books-$445.78, IOWA LEAGUE OF CITIES-budget workshop-$90.00, IPERS-$1,081.68, JACK'S UNIFORMS & EQUIPMENT-clothing-$340.15, JULIUS CLEANERS-sew patches on-$4.28, K & J SERVICES- concrete milling-$150.00, LADIES' HOME JOURNAL-subscription-$16.97, MARTHA LANDSNESS-reimb mileage-$33.30, MAYO CLINIC HEALTH LETTER-subscription-$29.55, MICHAEL WERNIMONT-reimb cell phone-$25.00, MIDWEST RADAR & EQUIPMENT-certify radars-$120.00, NW IA LEAGUE OF CITIES-2012/13 dues-$25.00, NORTHWEST IA PLANNING & DEV-P&Z expenses/update employee handbook-$1,297.50, PALO ALTO CO.-garnishment-$37.50, PETTY CASH-car wash-$59.27, PUMPKIN BOOKS-books-$163.86, SIOUX LUMBER-paint & supplies-$68.07, SIOUX RAPIDS AREA CHAMBER-dues-$25.00, STAPLES-paper/flash drive- $55.72, THE DAILY REPORTER-minutes-$110.74, THE LIFEGUARD STORE-swimsuits, whistles-$618.05, TIMOTHY PORTER-reimb cell phone-$25.00, TREASURER STATE OF IOWA-state withholding-$909.00, TRUENORTH CO.-insurance-$622.85, U.S. POST OFFICE-stamps-$11.25, UPSTART-calendar-$20.95, VETTER EQUIPMENT-chain-$17.15, WALMART-train items/cleaning supplies-$255.71, GENERAL TOTAL - $13,654.58

ROAD USE - ARAMARK UNIFORM SERVICES-clothing-$56.00, EFTPS-Fed/FICA taxes-$878.21, IPERS- $589.30, TREASURER STATE OF IOWA-state withholding-$339.00, ROAD USE TOTAL - $1,862.51

EMPLOYEE BENEFITS - TRUENORTH CO.-insurance-$637.27, EMPLOYEE BENEFITS TOTAL - $637.27

WATER – ACCO-roller assembly-$78.82, AG PARTNERS-fuel-$58.53, ALLIANT ENERGY-$967.95, ARAMARK UNIFORM SERVICES-clothing-$16.25, BUENA VISTA STATIONERY-toner/labels/paper-$92.56, CENTURY LINK-$91.10, DATA TECHNOLOGIES-software install-$80.71, EFTPS-Fed/FICA taxes-$763.31, FIRST COOP-fuel-$61.91, IA SECTION AWWA REGION 3-water/wastewater class-$20.00, IOWA DNR-water use fee-$66.00, IPERS-$504.79, MANGOLD ENVIRONMENTAL TESTING-routine/bacteria/nitrate-$593.00, MATT PARROTT/STOREY KENWORTHY- bills-$150.65, MIDWESTERN MECHANICAL-shutoff parts-$53.48, PETTY CASH-postage-$5.92, RICH HALDIN-reimb cell phone-$12.50, SIOUX LUMBER-supplies-$19.38, STAPLES- paper-$6.25, TREASURER STATE OF IOWA-state withholding/sales tax-$898.09, TRUENORTH CO.-insurance- $684.10, U.S. POST OFFICE-postage-$45.70, WATER TOTAL - $5,271.00

SEWER – ACCO-sodium bisulfite-$270.60, AG PARTNERS-fuel-$58.54, ALLIANT ENERGY-$166.50, ARAMARK UNIFORM SERVICES-clothing-$16.25, BUENA VISTA STATIONERY-toner-$23.32, BUENA VISTA STATIONERY-toner/labels/paper-$92.56, CENTURY LINK-$91.08, DATA TECHNOLOGIES-software install-$80.71, EFTPS Fed/FICA taxes-$763.26, FIRST COOP-fuel-$61.90, IA SECTION AWWA REGION 3- water/wastewater class-$20.00, IA LAKES ELECTRIC COOP-lagoon electricity-$1,670.84, IA LAKES REGIONAL WATER-water for lagoon-$52.10, IPERS-$504.77, KOENIG PORTABLE TOILETS-jetting-$495.00, MANGOLD ENVIRONMENTAL TESTING-composites/grabs-$495.00 MATT PARROTT/STOREY KENWORTHY-bills- $150.65, RANCO-aerator strainers-$450.06, RICH HALDIN-reimb cell phone-$12.50, SIOUX LUMBER-padlock/ key/supplies-$45.59, STAPLES-paper-$6.25, TREASURER STATE OF IOWA-state withholding/sales tax- $1,170.89, TRUENORTH CO.- insurance-$ 684.08, U.S. POST OFFICE-postage-$45.71, SEWER TOTAL - $7,404.84

GARBAGE – BUENA VISTA STATIONERY-toner/labels/paper-$85.75, CASEY'S GENERAL STORE-cleanup day-$13.98, DATA TECHNOLOGIES-software install-$80.71, EFTPS Fed/FICA taxes-$359.52, HAROLD ROWLEY RECYCLE CENTER-landfill-$4,115.99, HAROLD ROWLEY RECYCLE CENTER-assessment- $7,168.75, IPERS-$215.20, MATT PARROTT/STOREY KENWORTHY-bills-$150.65, PETTY CASH- postage- $5.20, STAPLES-paper-$6.25, TOWN & COUNTRY-contract/recycling/rental dumpsters-$4,668.30, TREASURER STATE OF IOWA-state withholding/sales tax-$1,129.02, U.S. POST OFFICE-postage-$45.70, GARBAGE TOTAL - $18,045.02

OCTOBER RECEIPTS – GENERAL-$67,937.07, ROAD USE-$6,257.19, EMERGENCY FUND-$1,747.03, LOCAL OPTION SALES TAX-$0, VALLEY HEIGHTS-$0, DEBT SERVICE-$14,378.55, WATER-$14,730.61, T&A-$0.48, SEWER-$9,130.34, GARBAGE-$11,300.61, TOTAL REVENUE - $140,221.4

            A motion was made by Haldin, seconded by Landsness, to adopt Ordinance #433, AMENDMENT TO SIOUX RAPIDS PLANNING & ZONING ORDINANCE, in presenting the third reading and that the said ordinance be finally passed.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Sorenson; Nays: none; absent: Mouw. Motion carried. 

Landsness made a motion seconded by Haldin, to adopt Ordinance #434, ADOPT SIOUX RAPIDS SUBDIVISION REGULATIONS, in presenting the third reading and that the said ordinance be finally passed.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Sorenson; Nays: none; absent: Mouw. Motion carried. 

Haldin made a motion, seconded by Landsness, to proceed with installing a street light at the corner of Elm and 8^th St.  Ayes: all; absent: Mouw; motion carried.

Haldin made a motion, seconded by Landsness, to approve the lease for Carol Hermstad for the vacated portion of Walnut Street between First and Second Street.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Sorenson; Nays: none; absent: Mouw. Motion carried. 

A motion was made by Haldin, seconded by Landsness, to approve closing city hall on Friday, November 23^rd, the day after Thanksgiving.  Ayes: all; absent: Mouw; motion carried.

The code enforcement officer will be responsible for setting the back of sidewalks when preparation is being done for a new sidewalk.

Landsness made a motion seconded by Edwardson, to approve payment of the invoice from Hawk-I Electric totaling $2,680.49 for work at the City Park, water tower communications, and lift station.  Ayes: all; absent: Mouw; abstained: Haldin; motion carried.

A motion was made by Haldin, seconded by Sorenson, to approve payment of the invoice from Christian Bros. Excavating in the amount of $7,590.00 for water main work, cleaning ditches, and asphalt patching.  Ayes: all; absent: Mouw; motion carried.

Haldin made a motion seconded by Landsness to approve payment of the invoice from I&S in the amount of $1,450.00 for the storm water study and report.  Ayes: all; absent: Mouw; motion carried.

A motion was made by Landsness seconded by Haldin to approve payment of the invoice from Data Technologies in the amount of $1,715.00 for annual software support and license.  Ayes: all; absent: Mouw; motion carried.

Haldin made a motion to approve an automated backup service for computer systems for the amount of $50/year.  Ayes: all; absent: Mouw; motion carried.

A motion was made by Landsness, seconded by Haldin, to approve application for the BV County Foundation Grant to replace sidewalks downtown and beautify Main Street.  Ayes: all; absent: Mouw; motion carried.

The street superintendent will be in charge of approving the placement of rental dumpsters when the dumpsters cannot be placed in the resident’s yard.

The council discussed the current ordinance that regulates the number of signs that can be placed on a building.  The consensus was to keep the current ordinance that is in effect and enforce it accordingly.

Haldin made a motion seconded by Landsness to allow the employees that participate in the city health insurance plan to select the renewal plan, with the employees being responsible for any cost above $600/month.  Ayes: all; absent: Mouw; motion carried.

No action was taken on approval of a new member to the Board of Adjustments.

Haldin made a motion, seconded by Edwardson, to approve the purchase of check stamps.  Ayes: all; absent: Mouw; motion carried.

The quotes from Fuller & Sons Blacktop Paving for street repair were reviewed.  Haldin made a motion, seconded by Landsness, to delay the repairs until spring.  Ayes: all; absent: Mouw; motion carried.

Council members were informed about the Incident Command class that will be held on December 1^st and 2^nd.

There were no updates on the city’s purchase of real estate.

The next regular city council meeting has been set for December 12, 2012 at 6:30 p.m. at city hall.

            Haldin made a motion to adjourn the meeting, seconded by Landsness.  Ayes: all.  Meeting adjourned at 9:45 p.m.

ATTEST:                                 

Andrew Hasley, Mayor                                                 Diane Teno, City Clerk

SIOUX RAPIDS CITY COUNCIL MEETING SEPTEMBER 12, 2012

The regular meeting of the Sioux Rapids City Council was called to order by Mayor Andrew Hasley on Wednesday, September 12, 2012 at 6:30 p.m. at Sioux Rapids City Hall.  Roll call: Andrew Hasley, Dennis Edwardson, Scott Haldin, Brent Landsness, Sandy Mouw, and Allen Sorenson.  Eric Boge, Jim Wise, Tim Porter, and Diane Teno were also in attendance.

The public hearing for the adoption of subdivision regulations was called to order at 6:30 p.m.  The city clerk reported that no comments had been placed on file.  The public hearing for the adoption of subdivision regulations was adjourned at 6:31 p.m.

The public hearing for the amendment to the planning and zoning ordinance was called to order at 6:31 p.m.  The city clerk reported that no comments had been placed on file.  The public hearing for the amendment to the planning and zoning ordinance was adjourned at 6:32 p.m.

Landsness made a motion, seconded by Mouw, to approve the agenda.  Ayes: all; motion carried.

Eric Boge addressed the city council regarding regulations for blacktopping the approach in his driveway.

Haldin made a motion, seconded by Mouw, to approve the consent agenda, which included minutes from the August 8, 2012 meeting, accounts payable report, and August 2012 financial reports. Ayes: all; motion carried.

FINANCIAL REPORT – August 2012

General - AG Partners-fuel-$1,467.77, Alliant-utilities-$3,451.74, Brad's Service-vehicle expenses-$79.82, Century Link-phone-$145.08, Law Enforcement Systems-citations-$142.00, Lone Tree Cemetery-FY 2012/2013 fee-$3,000.00, Mike Wernimont-reimb cell phone & DOT physical-$150.00, Petty Cash-police car wash/postage for certified nuisance mailings/gas for chainsaw- $98.52, Schuelke Auto Company-police vehicle-$35.00, Sioux Food Center-candy for Tall Corn Days parade-$46.45,Sioux Lumber-supplies-$35.20, Stern/Diehl/Cornish/Jensen-legal services-$3,443.75The Daily Reporter-PT police ad/minutes-$301.15, The Storm Lake Computer Shop-service police computer-$80.00, The Storm Lake Times-PT police ad-$88.40, Timothy Porter-reimb cell phone-$25.00, US Post Office-postage-$9.00, General Total - $12,598.88

Sewer - Ag Partners-fuel-$85.63, Alliant-utilities-$418.14, Aramark-uniforms-$13.00, Brad’s Service-service orange pickup-$66.75, Central States Lab-chemicals-$605.73, Century Link-phone-$46.42, First Coop-fuel-$66.29, I&S Group-GIS project-$237.50, IA DNR-NPDES permit fee-$210.00, Mangold-ww composites/grabs-$487.00, Mike Wernimont-reimb-gas-$21.58, Rich Haldin-reimb cell phone-$12.50, Sioux Lumber-supplies-$21.99, US Post Office-postage-$43.45, Sewer Total -$2,335.98

Garbage - Harold Rowley-landfill fees-$2,324.70, Petty Cash-car wash clean out dumpster-$4.00, Town & Country-garbage collection-$4,238.55, US Post Office-postage-$43.46, Garbage Total - $6,610.71

Debt Service - $0

Park - Alliant-utilities-$41.48, Sioux Food Center-paper products-$22.68, Sioux Lumber-supplies-$114.29, Park Total - $178.45

T&A - $0 

Valley Heights - $0 

Water - AG Partners-fuel-$85.63, Alliant-utilities-$1,137.72, Aramark-uniforms-$13.00, Blacktop Service-sealcoat-$6,327.40, Brad’s Service-service orange pickup-$66.75, Century Link-phone-$46.42, First Coop-fuel-$66.28, I&S Group-GIS project-$237.50, Mangold-bacteria/nitrate tests-$305.00, Milford Well-pump-$8,988.00, Rich Haldin-reimb cell-$12.50, US Post Office-postage-$43.45, Water Total - $17,329.65

Pool - ACCO-chlorine/disinfectant-$1,809.11, Alliant-utilities-$849.89, BV Co. Treasurer-inspection-$288.00, Century Link-phone-$47.72, Chris Axdahl-power wash-$910.00, Kathy Lansink-reimb concessions from Sam’s Club-$460.42, Schwan's Sales-concessions-$209.05, Sioux Food Center-items for Tall Corn Days-$99.43, Sioux Lumber-supplies-$62.53, Pool Total - $4,736.15

Library - Alliant-utilities-$155.76, Amazon Credit Plan-books-$209.44, Emmetsburg Public Library-book-$11.20, Our IA-renewal-$18.98, The Library Store-book covers/labels-$59.40, US Post Office-postage-$9.00, Library Total - $463.78

RUT - Aramark-uniforms-$69.11, Blacktop Service-sealcoating-$15,579.10, RUT Total -$15,648.21

August 2012 Receipts - General Fund-$12,241.70, Water-$8,851.27, Sewer-$11,640.33, RUT-$8,143.67, T&A-$627.99, LOST-$13,793.37, Debt Service-$36.10, Garbage-$12,652.45, Valley Heights-$0, Total Receipts - $67,986.88

            The council discussed Beverly Richardson’s suggestion to add another street light on 8^th Street.  Discussion on the suggestion will be continued at the next meeting so that council members have an opportunity to check the area when it is dark.

            The fall city wide cleanup day will be held on Thursday, October 4^th.  Volunteers are needed and should meet that day at 7:30 a.m. at city hall.

            Mouw made a motion, seconded by Landsness, to approve resolution #648, COMPENSATE WATER/SEWER SUPERINTENDENT & STREET SUPERINTENDENT FOR THEIR BIRTHDAY HOLIDAY, and to allow the street superintendent to take his 2012 birthday holiday as paid time off within the same pay period as his birthday. The roll being called, the following council members voted: Ayes: Edwardson, Landsness, Mouw, Sorenson; Nays: none; abstained: Haldin. Motion carried. 

            A motion was made by Landsness, seconded by Haldin, to approve resolution #649, APPROVE UPDATED CITY PERSONNEL MANUAL.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none. Motion carried. 

            Landsness made a motion, seconded by Haldin, to approve Lynn Barbier as Sioux Rapids’ alternate representative to the Buena Vista Country Trails Advisory Council.  Ayes: all; motion carried.

A motion was made by Haldin, seconded by Landsness, to adopt Ordinance #433, AMENDMENT TO SIOUX RAPIDS PLANNING & ZONING ORDINANCE, in presenting the first reading.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none. Motion carried. 

Haldin made a motion seconded by Edwardson, to adopt Ordinance #434, ADOPT SIOUX RAPIDS SUBDIVISION REGULATIONS, in presenting the first reading.  The roll being called, the following council members voted: Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none. Motion carried. 

            The council discussed proceeding with the financial audit of fiscal year 2012 while converting from one accounting software system to the new software system.  Mouw made a motion, seconded by Landsness, to request the State Auditor for a waiver of the fiscal year 2012 audit due to the conversion of accounting software.   Ayes: all; motion carried.

            Mouw made a motion, seconded by Landsness, to set the Sioux Rapids 2012 Trick or Treating hours at 5:00-8:00 p.m. on Wednesday, October 31^st.  Ayes: all; motion carried.

            A motion was made by Mouw, seconded by Haldin, to approve payment of $258.41 to Dawn Mortenson for reimbursement for damages related to pool operation.  Ayes: all; abstained: Landsness; motion carried.

Haldin made a motion, seconded by Landsness, to go into closed session per Iowa Code 21.5 for the reason noted in section (j) “To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property…”  The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none.  The city council went into closed session at 7:25 p.m.

            Landsness made a motion, seconded by Sorenson to adjourn the closed session and continue the meeting in open session. The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none.  The city council adjourned the closed session and returned to open session at 7:35 p.m.

            Haldin made a motion directing the mayor to make a purchase offer on property owned by Claire Ferguson.  The mayor put the question on the motion to a vote and the roll being called, the following named council members voted:  Ayes: Edwardson, Haldin, Landsness, Mouw, Sorenson; Nays: none.  Motion passed.

            The next regular city council meeting has been set for October 10, 2012 at 6:30 p.m. at city hall.

            Landsness made a motion to adjourn the meeting, seconded by Edwardson.  Ayes: all.  Meeting adjourned at 7:40 p.m.

ATTEST:                                 

Andrew Hasley, Mayor                                                 Diane Teno, City Clerk